{"id":109794,"date":"2022-04-25T07:00:56","date_gmt":"2022-04-25T06:00:56","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=109794"},"modified":"2023-02-17T12:27:51","modified_gmt":"2023-02-17T12:27:51","slug":"construction-variations-management-improvement","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/construction-variations-management-improvement\/109794\/","title":{"rendered":"Improving the management of construction variations"},"content":{"rendered":"<h2>It is no secret that construction variations commonly cause delays and disputes in the industry, quickly transforming what might have been a relatively straightforward project into one with unmanageable complications. So how can variations be managed more efficiently and effectively?<\/h2>\n<p>In a recent webinar hosted by <a href=\"https:\/\/www.pbctoday.co.uk\/news\/stakeholders\/payapps-streamline-payment-and-processes\/103093\/\" target=\"_blank\" rel=\"noopener noreferrer\">Payapps<\/a>, a group of industry experts &#8211; Iain McIlwee (CEO, FIS), Bill Bordill (quantum expert, Decipher) and Kevin P\u2019ng (commercial director, BW Interiors) &#8211; discussed the impact of variations within the built environment. The panel debated whether variations are one of the most serious risks faced when it comes to the success of <a href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/construction-payments\/104451\/\" target=\"_blank\" rel=\"noopener noreferrer\">construction projects<\/a>.<\/p>\n<h3>The impact of construction variations<\/h3>\n<p>Speaking first, Iain McIlwee explained why risk in construction falls into four main categories: design, quality, time and price. Variations can be hit in any one of these four areas, so is a pressing concern.<\/p>\n<p>But what is a variation? Bill Bordill described variations as being \u201cany change to the price, the quality or time allowed to carry out the contract works\u201d, and listed common variations as being:<\/p>\n<ul>\n<li>Instructions from the contract administrator, the architect or the engineer.<\/li>\n<li>Changes to the drawings.<\/li>\n<li>Changes in site or work management methods and procedures stated by the employer.<\/li>\n<li>An instruction to expend provisional sums.<\/li>\n<li>Changes in statutory requirements or regulations.<\/li>\n<li>Discrepancy in or between contract documents.<\/li>\n<\/ul>\n<p>During the webinar, live audience polling revealed \u201cthe time it takes to administrate\u201d variations was a key challenge for 32%. A staggering 45% stated that the main issue variations cause is inaccuracy, and therefore a subsequent lack of information.<\/p>\n<h3>What is the cost of variations?<\/h3>\n<p>As Bill Bordill highlighted, variations are often due to planning or drawing changes, or as a result of vague instructions from contract administrators. Variations are sometimes unavoidable because of existing supply chain issues or challenges relating to materials or labour. As such, this is causing an extremely challenging trading environment for construction businesses.<\/p>\n<p>That said, it is possible to avoid some common causes of variations. Kevin P\u2019ng made the point that clients and end users could each play their part in minimising variations: \u201cMore and more end users are rushing to market and are keen to make a start for the sake of progress. However, if we give ourselves more time front-end to absorb and ratify changes or variations, it can help mitigate the volume of variations and the impact of them.\u201d<\/p>\n<p>Construction projects can only get off the ground if all parties collaborate to accomplish a common goal. However, variations, when they do occur, can still cause project delays and are no doubt a key factor behind the many projects that fail to complete on time.<\/p>\n<p>Ian McIlwee spoke about the industry as a whole saying: \u201cI think we\u2019re still very much lost and immersed in this <a href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/construction-payments\/104451\/\" target=\"_blank\" rel=\"noopener noreferrer\">late payment issue<\/a>, and I think late payments, fair payments and variations all get tied up together.\u201d<\/p>\n<p>But how often do variations cause late payments? Some 64% of poll respondents in the webinar\u2019s audience claimed variations cause payment delays \u201cvery often\u201d or \u201coften\u201d.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-109797\" src=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-300x189.jpg\" alt=\"construction variations\" width=\"647\" height=\"408\" srcset=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-300x189.jpg 300w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-768x484.jpg 768w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-1024x645.jpg 1024w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-696x438.jpg 696w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-1068x673.jpg 1068w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200-667x420.jpg 667w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Biggest-Challenge-Chart_1200.jpg 1200w\" sizes=\"auto, (max-width: 647px) 100vw, 647px\" \/> <img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-109798\" src=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Payment-Delays-Chart_1200-300x177.jpg\" alt=\"construction variations\" width=\"633\" height=\"374\" srcset=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Payment-Delays-Chart_1200-300x177.jpg 300w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2022\/04\/Payapps-Variations-Payment-Delays-Chart_1200-768x452.jpg 768w\" sizes=\"auto, (max-width: 633px) 100vw, 633px\" \/><\/p>\n<h3>Managing and mitigating the impact of construction variations<\/h3>\n<p>Storing information across multiple spreadsheets is a traditional way of working when it comes to managing variations, despite the risk of miscommunications and delays.<\/p>\n<p>When the webinar\u2019s audience was asked about their management of variations, only 10% stated they use <a href=\"https:\/\/www.pbctoday.co.uk\/news\/stakeholders\/payapps-streamline-payment-and-processes\/103093\/\" target=\"_blank\" rel=\"noopener noreferrer\">software such as Payapps<\/a>, even though such solutions are designed to standardise and automate the variations process.<\/p>\n<p>Aligned with that 10% is Kevin P\u2019ng &#8211; BW turned to <a href=\"http:\/\/uk.payapps.com\" target=\"_blank\" rel=\"noopener noreferrer\">Payapps<\/a> during Kevin\u2019s time as commercial director to help digitise application for payment processing and improve the management of variations.<\/p>\n<p>Kevin explained how shifting away from the \u201csafety blanket of Excel\u201d was necessary for BW.<\/p>\n<p>\u201cIn simple terms, Payapps has allowed us to communicate to our supply chain more efficiently. Not only is Payapps simple to use and monitor, but the huge benefit has been the visibility it has afforded us,\u201d he said.<\/p>\n<p>\u201cAt any one time, management can dive into projects and see important information very quickly, or we can see there is a red flag. In the past, this was stuck in emails or Excel documents.\u201d<\/p>\n<h3>How can technology help manage construction variations?<\/h3>\n<p>A significant part of the webinar\u2019s discussion centred around visibility, transparency and collaboration as fundamental tools in the battle with variations. Across the industry, there are already signs of positive changes and transformation &#8211; but can technology speed this up?<\/p>\n<p>The webinar\u2019s panel members were all in favour of technology, with Iain McIlwee sharing his experience: \u201cEverybody\u2019s got different systems and different processes. If we could bring more consistency into the industry, that would help \u2013 technology is a key driver to doing this.\u201d<\/p>\n<p>The industry, however, is still working towards the acceptance of technology and Kevin P\u2019ng shared the following insight: \u201cA foundation for construction is people and their relationships. Perhaps that\u2019s why we refrain from embracing technology wholeheartedly. But construction needs to look outside of our bubble and see how others have done it and steal some ideas for how we can work more efficiently and more effectively.\u201d<\/p>\n<p>Yet when the webinar audience was asked if they thought technology has a part to play in improving the management of variations, the responses were (almost) unanimous \u2013 99% responded \u201cYes\u201d.<\/p>\n<p>So traditional methods are being questioned by forward-thinking individuals in order to increase the likelihood of project success. Those who want to reduce the risk of delays and disputes are turning to cost-effective solutions for managing challenging processes in construction; processes like managing variations and applications for payments.<\/p>\n<p>To hear more from the expert panel, <a href=\"https:\/\/hubs.ly\/Q01CJnSl0\" target=\"_blank\" rel=\"noopener noreferrer\">watch the full webinar recording Managing Construction Variations.<\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Chloe Leigh<\/strong><\/p>\n<p>Head of Marketing, UK<\/p>\n<p><a href=\"http:\/\/uk.payapps.com\" target=\"_blank\" rel=\"noopener noreferrer\">Payapps<\/a><\/p>\n<p>Tel: 0191 651 1765<\/p>\n<p><a href=\"mailto:info@payapps.com\" target=\"_blank\" rel=\"noopener noreferrer\">info@payapps.com<\/a><\/p>\n<p>&nbsp;<\/p>\n<p><em>*Please note: This is a commercial profile<\/em><\/p>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>It is no secret that construction variations commonly cause delays and disputes in the industry, quickly transforming what might have been a relatively straightforward project into one with unmanageable complications. So how can variations be managed more efficiently and effectively?.<\/p>\n","protected":false},"author":17,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[304],"tags":[860,464,172727,123114,665,105562],"stakeholder_rel_tag":[172497],"contributor_rel_tag":[],"class_list":{"0":"post-109794","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-planning-construction-news","7":"tag-construction-app","8":"tag-contributor-profile","9":"tag-featured","10":"tag-pbc-today-may-2022","11":"tag-project-management","12":"tag-sh-payapps","13":"stakeholder_rel_tag-payapps"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Improving the management of construction variations<\/title>\n<meta name=\"description\" content=\"Construction variations commonly cause delays and disputes in the industry, but how can they be managed more efficiently and effectively?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/construction-variations-management-improvement\/109794\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Improving the management of construction variations\" \/>\n<meta property=\"og:description\" content=\"Construction variations commonly cause delays and disputes in the industry, but how can they be managed more efficiently and effectively?\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/construction-variations-management-improvement\/109794\/\" \/>\n<meta property=\"og:site_name\" content=\"Planning, Building &amp; 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