{"id":114470,"date":"2022-08-19T12:49:57","date_gmt":"2022-08-19T11:49:57","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=114470"},"modified":"2022-08-19T12:49:57","modified_gmt":"2022-08-19T11:49:57","slug":"sullivan-engineering-saving-time-with-flowforma-process-automation","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/construction-technology-news\/sullivan-engineering-saving-time-with-flowforma-process-automation\/114470\/","title":{"rendered":"Sullivan Engineering: Saving time with FlowForma process automation"},"content":{"rendered":"<h2>New York-based civil engineering firm Sullivan Engineering onboarded FlowForma&#8217;s process automation technology to save time and increase operational efficiency in their business<\/h2>\n<div class=\"row-fluid-wrapper row-depth-1 row-number-4 \">\n<div class=\"row-fluid \">\n<div class=\"span12 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"12\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<div class=\"row-fluid-wrapper row-depth-1 row-number-4 \">\n<div class=\"row-fluid \">\n<div class=\"span12 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"12\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<h3>FlowStudy Summary<\/h3>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"row-fluid-wrapper row-depth-1 row-number-5 \">\n<div class=\"row-fluid \">\n<div class=\"span6 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"6\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<h4>The processes:<\/h4>\n<ul>\n<li>Field Reports<\/li>\n<li>Covid Checklist<\/li>\n<li>Weekly Investigation Reports<\/li>\n<\/ul>\n<h4>The pain points:<\/h4>\n<ul>\n<li>Error-prone paper processes<\/li>\n<li>Struggling to scale and meet<br \/>\nmarket demand<\/li>\n<li>Process knowledge trapped in<br \/>\npeople\u2019s heads<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"span6 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"6\" data-w=\"6\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<h4>The benefits:<\/h4>\n<ul>\n<li>Save time in fast-moving sector<\/li>\n<li>Faster reporting accelerates project completion<\/li>\n<li>Easy-to-use, no code solution<\/li>\n<li>Template processes create a knowledge repository<\/li>\n<\/ul>\n<h4>The next steps:<\/h4>\n<p>A new workflow is planned for proposal processes, where answers to a series of questions will automatically populate the template with the right budget charts, contracts, and project scope<\/p>\n<h3>Digitising reporting processes and moving away from excessive paperwork<\/h3>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>Sullivan Engineering specialises in exterior restoration services, so-called \u2018envelope work\u2019 that includes fa\u00e7ade restoration, roofing, and window replacement. Much in demand, the company\u2019s 60 full-time employees run and execute multiple construction contracts simultaneously.<\/p>\n<p>As the company grew, project oversight became more of a challenge. To save time and increase operational efficiency, the firm was looking to <a href=\"https:\/\/www.flowforma.com\/cs\/c\/?cta_guid=a308fdad-e0f2-4dcc-9e40-17d7de02c4df&amp;signature=AAH58kEQ3qiYwmqTBiqUx0SxQ2b1QhfOgw&amp;pageId=75304285337&amp;placement_guid=ca7f07b6-80bc-45c7-9f93-891ed6e57b32&amp;click=c8949220-c4ce-46f0-a91a-726a5e4be99b&amp;hsutk=e7dd7d4759e89b7e70d04de85abb0281&amp;canon=https%3A%2F%2Fwww.flowforma.com%2Fsullivan-engineering-case-study&amp;portal_id=2096695&amp;redirect_url=APefjpHXNv2oSEZEKgcsfpLbMMFpRYO4Gl9SMTjsdmypgj3648lqsjlHVr8vfR0Mp3vHN3N0cUP0XNsmbg6ywYwsdiG5JsnuPVRBV7H88YpcdQe0Ov2FK1a7GIAgd0tssYoKOEbH3gd0nCvck68AddXojvfRCNBIYA-ZzA-7fWdOCnmD2pSpraCjXa36XCHUJ53P9Bud9i_6G1a3dfpWph_TowHyX_S8VQDEsKQjkS5Kq5h61YCXc1IY3Dt-Z9Yxr35GNo-AKrxqUQGohxADlwaZ0eJIAW9MSB7wwfEj1Ipvi_rJpcKpGdlc8zfw3yrfH-rl4TWYV2d_&amp;__hstc=152198310.e7dd7d4759e89b7e70d04de85abb0281.1660555086768.1660814010021.1660902824052.4&amp;__hssc=152198310.1.1660902824052&amp;__hsfp=2694399723&amp;contentType=standard-page\" target=\"_blank\" rel=\"noopener noreferrer\">digitise reporting processes<\/a> and move away from excessive paperwork that let mistakes slip through and slowed down project completion.<\/p>\n<blockquote><p><span style=\"font-size: 12pt;\">\u201cWe were trying to track different things in Excel and on paper. It got very messy and not everyone had the same access to\u00a0printers so digitising processes was a must.\u201d &#8211; Jimmy Monahan, Principal Building Envelope Consultant.<\/span><\/p><\/blockquote>\n<p>The company spent three months researching the best platform. <a href=\"https:\/\/www.pbctoday.co.uk\/news\/stakeholders\/flowforma-process-management-experts\/114088\/\" target=\"_blank\" rel=\"noopener noreferrer\">FlowForma<\/a> was the perfect fit.<\/p>\n<p>Anthony Ngadimin, Sr. Building Envelope Consultant was involved in the procurement and saw the time-saving advantages immediately: \u201cI used to try and automate processes using Python and other programming languages and it could take months.<\/p>\n<p>The logic is still there with FlowForma, but you don\u2019t have to learn any code or any syntax, which is great. That\u2019s what drew us to the solution in the first place.\u201d<\/p>\n<h3>How process automation was used<\/h3>\n<div class=\"body-container-wrapper\">\n<div class=\"body-container container-fluid\">\n<div class=\"row-fluid-wrapper row-depth-1 row-number-2 \">\n<div class=\"row-fluid \">\n<div class=\"span12 widget-span widget-type-cell background-pink\" data-widget-type=\"cell\" data-x=\"0\" data-w=\"12\">\n<div class=\"row-fluid-wrapper row-depth-1 row-number-3 \">\n<div class=\"row-fluid \">\n<div class=\"container\">\n<div class=\"row-fluid\">\n<div class=\"span12 widget-span widget-type-cell \" data-widget-type=\"cell\" data-x=\"0\" data-w=\"12\">\n<div class=\"row-fluid-wrapper row-depth-1 row-number-4 \">\n<div class=\"row-fluid \">\n<div class=\"span12 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"12\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<div class=\"row-fluid-wrapper row-depth-1 row-number-4 \">\n<div class=\"row-fluid \">\n<div class=\"span12 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"12\">\n<div class=\"cell-wrapper layout-widget-wrapper\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"row-fluid-wrapper row-depth-1 row-number-5 \">\n<div class=\"row-fluid \">\n<div class=\"span6 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"6\" data-w=\"6\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<p>Sullivan Engineering\u2019s first \u2018flow\u2019 was a Covid checklist, a form for ensuring employees were safe to work during the pandemic. It was beta tested with employees of varying degrees of tech-savviness, which gave everyone an opportunity to familiarise themselves with the look and feel of the software and ask questions. The feedback loop triggered tweaks and adjustments before moving on to a more sophisticated process.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"row-fluid-wrapper row-depth-1 row-number-6 \">\n<div class=\"row-fluid \">\n<div class=\"container\">\n<div class=\"row-fluid\">\n<div class=\"span12 widget-span widget-type-rich_text \" data-widget-type=\"rich_text\" data-x=\"0\" data-w=\"12\">\n<div class=\"cell-wrapper layout-widget-wrapper\">\n<p>Field Reports was next, a flow used to provide a detailed record of site visits. Previously, punch lists, bills of quantities, and costs were assembled along with site photographs on handheld devices. Reports were created using different types of documents, culminating in a PDF with handwritten notes. The process was digitised as a templated form with all inputs residing in one place.<\/p>\n<p>The Field Report also provided the structure for Weekly Investigation Reports, used for updates and project milestones or for more granular reporting on specialist areas, like a roof survey.<\/p>\n<p>Having a templated approach halves the time it takes to come up with new reports, according to Jimmy Monahan. The Covid checklist was created in less than a day; the more complicated Field Report in just under a week.<\/p>\n<h3>FlowForma helped Sullivan Engineering to significantly reduce time<\/h3>\n<p>Rolling out FlowForma to new users took the company a quarter of the time it took to deploy other solutions and the outcomes have been game-changing. Monahan described how it is much easier to review processes and train people on them; how everything is in one place with seamless document control, as opposed to old processes where there could be multiple versions in different places.<\/p>\n<p>\u201cTracking changes is much easier than trying to write them on a PDF, and we don\u2019t have to have administrators making the same change repeatedly. You make it once in the master template and it\u2019s applied to all your other reports.\u201d he said.<\/p>\n<h3>Project review process times have been halved<\/h3>\n<p>The time-saving benefits for the business cannot be underestimated.\u00a0\u201cEfficiency and productivity are really important because construction is such a fast-paced business,\u201d\u00a0said Anthony Ngadimin.\u201cThe faster we can get reports out, the happier the clients\u00a0and the more projects we can take on.\u201d<\/p>\n<p>Project review processes are completed in half the time \u2013 one day as opposed to two \u2013 and help catch problems before they become an issue. \u201cWe\u2019re doing more at the front end, like uploading site photographs straight into FlowForma. Huge time-saving leads to cost savings, and that allows us to take on almost twice as many deliverables as we normally would,\u201d said Jimmy Monahan.<\/p>\n<h3>FlowForma has enabled Sullivan Engineering to meet increasing market demand<\/h3>\n<p>Like a lot of organisations, Sullivan Engineering is now rethinking its processes. It has succeeded in its plan to reduce paperwork in the business and is <a href=\"https:\/\/www.pbctoday.co.uk\/news\/featured\/digital-transformation-digitisation-in-the-construction-industry\/114423\/\" target=\"_blank\" rel=\"noopener noreferrer\">using digitisation to do things differently<\/a>. Crucially, FlowForma has enabled it to scale and meet increasing market demand.<\/p>\n<p>The company had grown too big for processes to exist in a handful of people\u2019s heads. FlowForma has helped create a knowledge repository, where templates provide a repeatable way of doing things that don\u2019t have to be constantly taught and relearned. Jimmy explains \u2018\u2018When you scale when people are working remotely and can\u2019t easily relay information to teammates, there\u2019s a risk people will do things differently. Digitising in FlowForma has solved that by creating a centralised repository. It means we\u2019re not constantly reinventing the wheel.\u201d<\/p>\n<p><a href=\"https:\/\/www.flowforma.com\/hubfs\/Sullivan%20Engineering%20Case%20Study%20-%20June%202022.pdf?hsCtaTracking=ca7f07b6-80bc-45c7-9f93-891ed6e57b32%7Ca308fdad-e0f2-4dcc-9e40-17d7de02c4df\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Download the full case study here.\u00a0<\/strong><\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>New York-based civil engineering firm Sullivan Engineering onboarded FlowForma&#8217;s process automation technology to save time and increase operational efficiency in their business.<\/p>\n","protected":false},"author":21,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[38487],"tags":[464,172727,148511,147334],"stakeholder_rel_tag":[172442],"contributor_rel_tag":[],"class_list":{"0":"post-114470","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-construction-technology-news","7":"tag-contributor-profile","8":"tag-featured","9":"tag-process-automation","10":"tag-sh-flowforma","11":"stakeholder_rel_tag-flowforma"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Sullivan Engineering: Saving time with FlowForma process automation<\/title>\n<meta name=\"description\" content=\"New York civil engineering firm Sullivan Engineering onboarded FlowForma&#039;s process automation technology to save time and increase operational efficiency\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/construction-technology-news\/sullivan-engineering-saving-time-with-flowforma-process-automation\/114470\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Sullivan Engineering: Saving time with FlowForma process automation\" \/>\n<meta property=\"og:description\" content=\"New York-based civil engineering firm Sullivan Engineering onboarded FlowForma&#039;s process automation technology to save time and increase operational efficiency in their business\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/construction-technology-news\/sullivan-engineering-saving-time-with-flowforma-process-automation\/114470\/\" \/>\n<meta property=\"og:site_name\" content=\"Planning, Building &amp; 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