{"id":116024,"date":"2022-09-27T12:11:37","date_gmt":"2022-09-27T11:11:37","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=116024"},"modified":"2023-06-05T17:59:23","modified_gmt":"2023-06-05T16:59:23","slug":"cvb-jv-tideway-east-ensures-compliance-with-flowforma-process-automation","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/digital-construction\/construction-technology-news\/cvb-jv-tideway-east-ensures-compliance-with-flowforma-process-automation\/116024\/","title":{"rendered":"CVB JV Tideway East ensures compliance with FlowForma process automation"},"content":{"rendered":"<h2>CVB JV Tideway East, a joint venture construction project, adopts FlowForma process automation to speed up processes and ensure compliance through better visibility<\/h2>\n<p>A joint venture construction project between Costain, VINCI Construction Grands Projets and Bachy Soletanche (CVB JV Tideway East) has been using FlowForma process automation to speed up processes, and ensure compliance and continuous improvement through better visibility.<\/p>\n<h3>FlowStudy summary<\/h3>\n<h4>The processes:<\/h4>\n<ul>\n<li>New project starter\/leaver forms<\/li>\n<li>Daily site diaries<\/li>\n<\/ul>\n<h4>The pain points:<\/h4>\n<ul>\n<li>Over-dependence on paperwork and the risks it brings (heightened during COVID-19)<\/li>\n<li>Disparate workforce across six sites, making it hard to connect<\/li>\n<li>Compliance more challenging with paper trails<\/li>\n<li>Lack of visibility hampered process improvement<\/li>\n<\/ul>\n<h4>The benefits:<\/h4>\n<ul>\n<li>Faster processes with no more bottlenecks<\/li>\n<li>Transparent processes aid regulatory compliance<\/li>\n<li>Non-technical people can quickly build digital workflows<\/li>\n<li>Training process creates first workflow<\/li>\n<li>Better process visibility drives continual improvement<\/li>\n<\/ul>\n<h4>The next steps:<\/h4>\n<ul>\n<li>A transition of more paper-based processes to <a href=\"https:\/\/www.flowforma.com\/how-it-works\" target=\"_blank\" rel=\"noopener noreferrer\">FlowForma Process Automation<\/a>, including Environmental Inspections, Duty Manager Briefing Sheets, Quality Audit Plans\/Reports, Field Change Requests and Daily\/Weekly Plant Check Sheets.<\/li>\n<\/ul>\n<h3>The project intended to clean up the River Thames<\/h3>\n<p>CVB JV Tideway East won the \u00a3605m tender to build the east section of the Thames Tideway Tunnel in London.<\/p>\n<p>A huge project intended to clean up the capital\u2019s river, the new \u2018super sewer\u2019 would be 25km long and 7.2m wide. Process challenges familiar to any multi-site construction project were compounded by the complexity of the build and the impact of Covid-19.<\/p>\n<p>\u201cWe had lots of sites and a widely distributed workforce so communicating between them was always going to be a challenge,\u201d said Lampros Arvanitis, BIM Manager at CVB. \u201cWe wanted a way to speed up processes and reduce the use of paper.\u201d<\/p>\n<h3>Paper workflows can cause problems on construction sites<\/h3>\n<p>An over-dependency on paperwork is always problematic on construction sites \u2013 physical forms get lost; information is recorded wrongly \u2013 and with the added risk of carrying Covid-19, there was even more reason to look for a digital alternative.<\/p>\n<p>Arvanitis knew too that <a href=\"https:\/\/www.pbctoday.co.uk\/news\/digital-construction\/construction-technology-news\/five-facts-about-digital-process-automation-technology-you-need-to-know\/115352\/\" target=\"_blank\" rel=\"noopener noreferrer\">digital workflows<\/a> would be more transparent and accountable, making it easier to stay compliant with building regulations. A clearer view of processes would also make it easier to improve them.<\/p>\n<p>The joint venture was already using Microsoft SharePoint as a document repository, so the <a href=\"https:\/\/www.pbctoday.co.uk\/news\/digital-construction\/construction-technology-news\/changing-the-way-construction-works-with-flowforma-process-automation\/115675\/\" target=\"_blank\" rel=\"noopener noreferrer\">FlowForma Process Automation tool<\/a> ticked all the boxes when he went looking for a workflow solution. Tight integration with the Microsoft platform and a familiar web interface would prove crucial for its fast adoption.<\/p>\n<h3>FlowForma&#8217;s no code process automation tool is easily accessible<\/h3>\n<p>The other factor that swung it for the FlowForma Process Automation tool was its \u2018no code\u2019 credentials, the fact that non-technical people can quickly learn how to construct workflows.<\/p>\n<p>Within two months of signing up, CVB had something to show for the investment. Lampros Arvanitis had taken part in FlowForma\u2019s SureStart programme, on-the-job training where workflows are developed to go live. \u201cIt was a very good experience,\u201d he said. \u201cIt was a great way to learn because it encouraged us to take over and start doing workflows for ourselves.\u201d<\/p>\n<p>Not only was he impressed by FlowForma Process Automation\u2019s ease of use, but he liked its flexibility, and the way documents could also be output into CVB templates. And because of the nature of the project \u2013 working in a difficult-to-connect tunnel \u2013 the team also appreciated offline capabilities. \u2018Flows\u2019 would be held on a device until it was reconnected to the local network, or mobile network if the user had <a href=\"https:\/\/www.pbctoday.co.uk\/news\/featured\/flowforma-mobile-app-for-microsoft-teams-workflow-automation\/115930\/\" target=\"_blank\" rel=\"noopener noreferrer\">FlowForma\u2019s mobile app.<\/a><\/p>\n<p>The first process was New Project Starter\/Leaver Forms, quickly followed by Daily Site Diaries. Both were smoothly transitioned from paper-based processes with benefits immediately apparent, particularly in Diaries, where fields were pre-populated from one day to the next, saving time on having to input repeat entries.<\/p>\n<p>Project Starter involved approval processes and onboarding of different people at different stages in a digital workflow that reduced the risk of delays. An added bonus with both was how they helped improve CVB\u2019s remote working capability during the pandemic when physically sharing paperwork was no longer possible.<\/p>\n<p>Planned future flows fall into two categories: document-driven processes like Field Change Requests or checklists, like Environmental Inspection procedures. All use business rules in FlowForma Process Automation to generate documents, emails and connect with sub-sites in SharePoint, which acts as the main document repository.<\/p>\n<h3>Process automation has enabled CVB to reduce paper usage and speed up processes<\/h3>\n<p>FlowForma Process Automation made an immediate impression on the CVB team, reducing paper usage, speeding up processes and improving governance. Ease of use and familiarity were also big benefits as Arvanitis explained. \u201cWe are not dependent on IT to set up processes and they work with our existing templates in SharePoint,\u201d he said. \u201cThe flows look and feel familiar to what we were doing already so it was a smooth transition.\u201d<\/p>\n<p>Like a lot of organizations, CVB still needs a PDF output at the end of a process, something that FlowForma Process Automation provides because it is always cognisant of bringing people along on a digital journey, helping them to change the way they work. Familiarity is one way to do it. \u201cIt has to be easy with a familiar interface if it\u2019s going to be adopted and used to replace paper. FlowForma Process Automation has done that,\u201d he said. \u201cThere has been a lot of uptakes, different teams looking to use it, and we have a long list of processes people want to digitize.\u201d<\/p>\n<p>The digitalization of previously paper-based processes has also led to continual improvement. Surfacing the FlowForma Process Automation data in Microsoft Power BI dashboards has provided valuable insights to act on. \u201cWe wanted to have better-structured data to analyse what we are doing and improve compliance around our processes,\u201d said Arvanitis. \u201cFlowForma Process Automation has given us the flexibility to improve a lot of different steps and outputs in our processes.\u201d<\/p>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>A joint venture construction project between Costain, VINCI Construction Grands Projets and Bachy Soletanche has been using FlowForma process automation to speed up processes, and ensure compliance and continuous improvement through better visibility.<\/p>\n","protected":false},"author":21,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[172736],"tags":[94656,172727,148511,147334],"stakeholder_rel_tag":[172442],"contributor_rel_tag":[],"class_list":{"0":"post-116024","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-construction-software-news","7":"tag-digital","8":"tag-featured","9":"tag-process-automation","10":"tag-sh-flowforma","11":"stakeholder_rel_tag-flowforma"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Ensuring compliance and improvement with FlowForma process 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