{"id":132607,"date":"2023-09-19T10:38:11","date_gmt":"2023-09-19T09:38:11","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=132607"},"modified":"2023-09-19T10:38:11","modified_gmt":"2023-09-19T09:38:11","slug":"5-construction-software-features-document-controllers-need-to-know","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/construction-software-news\/5-construction-software-features-document-controllers-need-to-know\/132607\/","title":{"rendered":"5 construction software features all document controllers need to know about"},"content":{"rendered":"

Find out more about which construction software features are a must-have for document controllers<\/h2>\n

Even straightforward tasks can be hard to execute when a project goes live \u2013 which is why companies hire document controllers.<\/p>\n

What causes construction and fit-out projects to stray off course? Often it\u2019s something as \u2018simple\u2019 as ensuring everyone uses the latest schedule or specification data.<\/p>\n

As a document controller, it\u2019s your job to help colleagues and contractors collaborate<\/a>.<\/p>\n

Everybody needs access to the latest programme information. And this is much easier to achieve using software over spreadsheets and emails.<\/p>\n

When shortlisting solutions, look out for:<\/h3>\n

1. Collaboration software acting as a single source of truth<\/h4>\n

A vast amount of data is generated daily in construction and fit-out programmes, so team members can quickly end up with old information.<\/p>\n

The easiest way to achieve a single source of truth is through collaboration software.
\nWhen choosing a solution, pay attention to the document types your chosen software can manage. For example, can it integrate CAD files?<\/p>\n

Ideally, you want a collaboration tool that manages every file type in one place \u2013 like IconSystem by Elecosoft. Otherwise, your team must still monitor spreadsheets and emails alongside construction software.<\/p>\n

It\u2019s worth examining how your chosen software grants access to the latest files. For instance, some solutions still require you to send bulky email attachments, which isn\u2019t ideal. Look for solutions where team members can download the files they need directly from the software.<\/p>\n

2. A configurable standardised approach<\/h4>\n

Establishing a single source of truth puts your project team on the same page. However, document controllers still need to ensure everyone uses the same approach to meet company and industry standards.<\/p>\n

Collaboration software like IconSystem runs a reliable data thread through your project; whenever someone edits or updates a document, it\u2019s available to the whole team. It also makes project information more transparent, so you can check that everyone is working in a compliant and consistent manner.<\/p>\n

With suitable software in place for managing project information, you\u2019ll be able to:<\/h4>\n