{"id":152083,"date":"2025-09-19T08:35:03","date_gmt":"2025-09-19T07:35:03","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=152083"},"modified":"2025-09-19T14:31:22","modified_gmt":"2025-09-19T13:31:22","slug":"smart-email-control-for-aec-projects","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/construction-software-news\/smart-email-control-for-aec-projects\/152083\/","title":{"rendered":"Smart email control for AEC projects"},"content":{"rendered":"<h2>Transforming project email management with intelligent filing and instant access<\/h2>\n<p>As projects grow in scale and complexity, managing communication becomes a critical challenge. Ideagen Mail Manager &#8211;<a href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/nformation-management-software-ideagen-plc-acquired-arup-mail-manager\/109107\/\" target=\"_blank\" rel=\"noopener\"> first developed by Arup<\/a> &#8211; is transforming how architecture, engineering and construction (AEC) professionals handle email and document workflows, offering unmatched efficiency, visibility and control.<\/p>\n<h3>The hidden cost of mismanaged emails<\/h3>\n<p>In many AEC organisations, email remains the dominant form of communication across internal teams, clients, contractors and suppliers.<\/p>\n<p>But when email management is inconsistent or unstructured, it becomes a silent productivity killer. Teams spend hours each week searching for important correspondence, dealing with duplicate threads or missing key updates altogether. This leads to delays, costly rework and a breakdown in accountability.<\/p>\n<p>A single missed email can mean a missed deadline, a compliance risk or even a legal dispute. And when staff leave the business, they often take their inbox history with them, leaving teams in the dark on project decisions.<\/p>\n<h3>Designed for project environments<\/h3>\n<p>Ideagen Mail Manager understands the unique pressures AEC teams face. It integrates seamlessly with Microsoft Outlook to help teams file, find and share emails up to 90% faster than traditional methods. The result is more time focused on high-value work and fewer delays caused by information silos.<\/p>\n<p>Its intelligent filing assistant learns from user behaviour, automatically suggesting the most relevant project or client folder. Teams can trust that correspondence is saved in the right place and accessible to all stakeholders, whether in the office or on-site.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-152094 size-full\" src=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/Landscape_XS-EMAIL-BANNER_ehs-factory-floor-worker_feb25.jpg\" alt=\"\" width=\"320\" height=\"200\" srcset=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/Landscape_XS-EMAIL-BANNER_ehs-factory-floor-worker_feb25.jpg 320w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/Landscape_XS-EMAIL-BANNER_ehs-factory-floor-worker_feb25-300x188.jpg 300w\" sizes=\"auto, (max-width: 320px) 100vw, 320px\" \/><\/p>\n<h3>Key features:<\/h3>\n<ul>\n<li>Machine learning-based email filing.<\/li>\n<li>Teams Chat Filer integration.<\/li>\n<li>Lightning-fast search across all emails and attachments.<\/li>\n<li>Outlook add-in (no new systems to learn).<\/li>\n<li>Full audit trail and compliance-ready.<\/li>\n<li>Shared access across teams and locations.<\/li>\n<li>Supports dictated filing structures.<\/li>\n<\/ul>\n<h3>Enhanced search, security and compliance<\/h3>\n<p>In a sector where project data must be preserved for regulatory and contractual reasons, having a robust audit trail is vital. Ideagen Mail Manager\u2019s search functionality enables users to instantly retrieve emails and attachments, no matter when or where they were filed.<\/p>\n<p>It supports strict IT governance and security standards, adapting to your company\u2019s dictated storage locations IT infrastructure\u2019s privacy and security protocols. This ensures sensitive communications are protected and recoverable, which is crucial for managing risk and supporting dispute resolution.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-152093 size-large\" src=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-1024x414.png\" alt=\"\" width=\"696\" height=\"281\" srcset=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-1024x414.png 1024w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-300x121.png 300w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-768x310.png 768w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-1536x621.png 1536w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-1039x420.png 1039w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-696x281.png 696w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-1068x432.png 1068w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2-610x246.png 610w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2025\/06\/MM_email_banner-04-2.png 1710w\" sizes=\"auto, (max-width: 696px) 100vw, 696px\" \/><\/p>\n<h3>Trusted by global leaders<\/h3>\n<p>With over 3,600 clients and 147,000 users worldwide, Ideagen Mail Manager has become the trusted solution for businesses that demand control over their communication. It\u2019s not just about filing emails, it\u2019s about creating clarity, compliance and confidence across your projects.<\/p>\n<p>Learn more, visit our website: <a href=\"https:\/\/www.mailmanager.com\/?utm_source=marketing+campaign&amp;utm_medium=email&amp;utm_term=imm+ad&amp;utm_content=imm+ad&amp;utm_campaign=FY26-ALL-GEND-PROD-IMM-EMEA-PBC-Today-Content-SYN\" target=\"_blank\" rel=\"noopener\">www.mailmanager.com<\/a> or <a href=\"https:\/\/www.mailmanager.com\/book-a-demo?utm_source=marketing+campaign&amp;utm_medium=email&amp;utm_term=book+a+demo+ad&amp;utm_content=book+a+demo+ad&amp;utm_campaign=FY26-ALL-GEND-PROD-IMM-EMEA-PBC-Today-Content-SYN\" target=\"_blank\" rel=\"noopener\">schedule your free demo<\/a> to see Ideagen Mail Manager in action.<\/p>\n<p><em>*Please note that this is a commercial profile.<\/em><\/p>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>As projects grow in scale and complexity, managing communication becomes a critical challenge. Transforming project email management with intelligent filing and instant access is easy with Ideagen.<\/p>\n","protected":false},"author":25,"featured_media":152095,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[172736],"tags":[464,173130,172727,900],"stakeholder_rel_tag":[173091],"contributor_rel_tag":[],"class_list":{"0":"post-152083","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-construction-software-news","8":"tag-contributor-profile","9":"tag-digital-construction-today-september-2025","10":"tag-featured","11":"tag-project-information-management","12":"stakeholder_rel_tag-ideagen"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Smart email control for AEC projects | Planning, Building &amp; 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