{"id":166749,"date":"2026-10-19T14:35:44","date_gmt":"2026-10-19T13:35:44","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=166749"},"modified":"2026-10-19T14:35:44","modified_gmt":"2026-10-19T13:35:44","slug":"golden-thread-accountability-under-building-safety-act","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/building-control-news\/golden-thread-accountability-under-building-safety-act\/166749\/","title":{"rendered":"Show your working: The Golden Thread and accountability under the Building Safety Act"},"content":{"rendered":"<h2>Under the Building Safety Act, it\u2019s no longer enough to show what was built. You have to show why. <a href=\"https:\/\/www.newforma.com\/\" target=\"_blank\" rel=\"noopener\">Newforma<\/a>\u2019s James Lawrence and James Cooke talk through what that means for design teams working on higher-risk buildings, from tracing a safety decision to closing out a concern properly<\/h2>\n<h3>Let\u2019s start simple. What do people get wrong about the golden thread?<\/h3>\n<p>James Lawrence: Most teams think of it as a document store. Final drawings, final specs, O&amp;M manuals, all in one place. That\u2019s part of it. But the regulator wants more than the end state. It wants to see how you got there. If the fire strategy changed between Stage 3 and Stage 4, you need to show who proposed it, who checked it and what it was based on.<\/p>\n<p>James Cooke: I\u2019d add that the \u201cwhy\u201d is usually the hardest part to find because it rarely sits in a system of record. It\u2019s hidden in an email exchange between the fa\u00e7ade engineer and architect, a note on a marked-up PDF or meeting minutes that were never properly filed. The decision is real, but the reasoning behind it is spread across countless conversations and inboxes.<\/p>\n<h3>Why does that matter so much now?<\/h3>\n<p>JL: Because the burden of proof has moved. Dutyholders have to show <a href=\"https:\/\/www.pbctoday.co.uk\/news\/building-control-news\/the-next-step-beyond-the-cde\/164109\/\" target=\"_blank\" rel=\"noopener\">they planned, managed and monitored the work so it complies<\/a>. Gateway 2 approval depends on it. At Gateway 3, you\u2019re handing over information the Accountable Person will rely on for the life of the building. If you can\u2019t show the context behind a safety decision, it\u2019s very hard to argue it was a sound one.<\/p>\n<p>JC: This isn\u2019t just a hypothetical problem. Teams have seen applications held up because key information was missing, inconsistent or difficult to trace. Often the design work wasn\u2019t the issue. The evidence behind it was.<\/p>\n<h3>Take us through an example. What does \u201cretrieving the context\u201d look like in practice?<\/h3>\n<p>JC: Say you\u2019re six months into construction and a contractor wants to switch a firestopping product because of lead times. That\u2019s a perfectly normal change, but the obvious question is: what was originally specified, and why? You should be able to trace the full story from the specification clause, through the RFI, the fire engineer\u2019s response, the revised drawing and the transmittal that issued it. All in order. In minutes, not days.<\/p>\n<p>JL: That chain is the Golden Thread in practice: what was specified, questioned, agreed and issued. If one link is missing, you end up rebuilding history from memory. And memory isn\u2019t evidence.<\/p>\n<p>The act puts a lot of weight on named dutyholders. How does accountability play out on a live project?<\/p>\n<p>JL: Every safety concern needs an owner. Not a team, a person. When an M&amp;E engineer flags that a riser penetration doesn\u2019t match the compartmentation drawings, the record should show who raised it, when and who it went to. Then who responded, what they said and how it was closed.<\/p>\n<p>JC: The real challenge is rarely raising an issue. Most teams do that well. It\u2019s closing the loop that causes problems. A concern gets discussed in a site meeting, a decision is made, and everyone gets on with the job. The trouble starts later when someone asks how that issue was resolved and there\u2019s no clear record of the answer.<\/p>\n<h3>So what does \u201cclosed properly\u201d look like?<\/h3>\n<p>JC: For me, something isn\u2019t closed just because someone says it is. I want a response from the right person, evidence that the issue was addressed and a sign-off that links back to the original concern. That evidence might be a revised drawing, a site photo or an inspection record. If you can follow the trail from start to finish without having to call anyone, it\u2019s closed.<\/p>\n<p>JL: It also protects people. Architects and engineers are understandably worried about liability under the new regime. A clean record of how you handled a concern is your best defence. If you raised it, chased it and got it resolved, you want that on file with your name on it.<\/p>\n<p>\u201cThat chain is the Golden Thread in practice: what was specified, questioned, agreed and issued. If one link is missing, you end up rebuilding history from memory. And memory isn\u2019t evidence.\u201d<\/p>\n<h3>Where does mandatory occurrence reporting fit in?<\/h3>\n<p>JL: On higher-risk buildings, principal designers and principal contractors need a system for reporting certain safety occurrences to the regulator. That\u2019s a formal step with its own rules. But it relies on the same habits. If you\u2019re tracking issues properly day to day, you\u2019ll spot the ones that need reporting much sooner. And you\u2019ll have the history ready when you do.<\/p>\n<p>A lot of firms still run projects on email and shared drives. Is that enough?<\/p>\n<p>JC: That approach can work on a smaller project. On a higher-risk building, with dozens of consultants and thousands of emails, it becomes difficult very quickly. The challenge isn\u2019t storing the information. It\u2019s connecting it. An email about a cavity barrier should sit alongside the RFI, the drawing and the response, not disappear into someone\u2019s inbox.<\/p>\n<p>JL: That\u2019s where I see firms getting real value from tools that capture project email and documents in one place and tie them to the item they\u2019re about, like an RFI, a submittal or an action item. You don\u2019t have to change how people work. You just stop losing the record of it.<\/p>\n<h3>If a firm wants to start now, where should it begin?<\/h3>\n<p>JC: There\u2019s a simple way to find out how good your records really are. Pick a live project, choose a safety-critical decision and try to reconstruct the trail behind it. Time yourself. If it takes hours to find the answer, or you need to call three different people, you\u2019ve learned something important.<\/p>\n<p>JL: Then fix the basics. Agree how issues get raised and who owns them. Make sure responses are recorded where the whole team can see them, not buried in private email. And file each decision against the thing it relates to. None of that needs a big change programme. It needs consistency.<\/p>\n<h3>What\u2019s the one thing you\u2019d want readers to take away?<\/h3>\n<p>JL: The regulator isn\u2019t asking for paperwork for its own sake. It\u2019s asking you to show your working. Most teams already do the thinking. They just don\u2019t keep the trail.<\/p>\n<p>JC: Treat every safety conversation as if someone will ask about it in 10 years\u2019 time. On a higher-risk building, someone probably will.<\/p>\n<p><em>*Please note, this is a commercial profile.<\/em><\/p>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Under the Building Safety Act, it\u2019s no longer enough to show what was built. You have to show why. Newforma\u2019s James Lawrence and James Cooke talk through what that means for design teams working on higher-risk buildings, from tracing a safety decision to closing out a concern properly.<\/p>\n","protected":false},"author":37,"featured_media":166751,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[306],"tags":[172800,464,172727,173342,173428],"stakeholder_rel_tag":[172488],"contributor_rel_tag":[],"class_list":{"0":"post-166749","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-building-control-news","8":"tag-building-safety-act","9":"tag-contributor-profile","10":"tag-featured","11":"tag-high-risk-buildings","12":"tag-pbc-today-november-2026","13":"stakeholder_rel_tag-newforma"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ 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