{"id":46013,"date":"2018-08-29T09:11:10","date_gmt":"2018-08-29T08:11:10","guid":{"rendered":"https:\/\/www.pbctoday.co.uk\/news\/?p=46013"},"modified":"2022-10-19T15:27:22","modified_gmt":"2022-10-19T14:27:22","slug":"gdpr-brabners","status":"publish","type":"post","link":"https:\/\/www.pbctoday.co.uk\/news\/digital-construction-news\/gdpr-brabners\/46013\/","title":{"rendered":"GDPR: There is still work to be done"},"content":{"rendered":"<h2>From site security and supply chains to the growing use of BIM, construction companies are holding \u2013 and sharing \u2013 more information. Matt Brown of independent law firm <a href=\"https:\/\/www.brabners.com\/\">Brabners<\/a> examines the implications of the new EU <a href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/gdpr-and-hackitt-report\/45169\/\">General Data Protection Regulation<\/a> for the industry<\/h2>\n<p>Unless you\u2019ve been living under a rock, the EU\u2019s new data regulation, GDPR, will have been on your agenda for some time now.<\/p>\n<p>Even though the initial deadline for compliance has now passed, there is still a lot that businesses can do to improve their performance on data privacy. Most importantly, there is still time to do so.<\/p>\n<p>With just over a couple of months gone since GDPR arrived, we\u2019re yet to see the Information Commissioner\u2019s Office (ICO) exercise its power to fine businesses up to 4% of global turnover. But that\u2019s not to say it isn\u2019t coming.<\/p>\n<p>Construction is a core sector in the UK, with some of the largest and highest profile brands of any industry. High value projects, including major national infrastructure programmes, mean that standards in the sector are heavily scrutinised. It stands to reason that its performance on data protection will be no different now that GDPR is in force.<\/p>\n<p>A big construction firm would certainly fit the bill if the ICO was looking to make a public example of a business that isn\u2019t following the rules.<\/p>\n<p>It\u2019s vital that building and construction firms take stock of their current performance on data protection and identify if and where they are still exposed.<\/p>\n<h3>How are building and construction firms vulnerable to GDPR?<\/h3>\n<p>Building and construction firms could be forgiven for thinking GDPR isn\u2019t as relevant to them as it is in sectors where a greater volume of customer and employee personal data is stored \u2013 retail or financial services, for example.<\/p>\n<p>But even if the sheer volume of data used is lower than in some other sectors, there are still many areas where companies\u2019 use of it will be of interest to the ICO.<\/p>\n<h3>Supply chain<\/h3>\n<p>A construction project normally involves a network of suppliers and third-party contractors that provide materials and deliver specialist services.<\/p>\n<p>While this is a vital element of a project, it\u2019s an area where GDPR should be considered. Records of contractor relationships may contain personal information that falls under the purview of the new regulation.<\/p>\n<p>This information should be stored securely and processes need to be introduced to ensure that it is kept up to date and accurate \u2013 and that it is only retained for a limited period of time.<\/p>\n<h3>Site access and security<\/h3>\n<p>Construction sites are often very secure areas, with processes in place to restrict access, particularly for large-scale building projects.<\/p>\n<p>Employees, contractors, and visitors (prospective buyers or investors, for example) could all have provided personal information that needs to be processed according to GDPR. This might range from names and addresses to fingerprints and retina scans, depending on the level of security sophistication. Fingerprints and retina scans would be \u201cbiometric data\u201d, which is classed as a \u201cspecial category\u201d and requires greater levels of protection.<\/p>\n<h3>Building management<\/h3>\n<p>Finally, buildings and the processes that help manage them can result in lots of data being stored and processed. For instance, tenants\u2019 records may contain information that qualifies as personally identifiable.<\/p>\n<h3>Legitimate interest and lawful basis<\/h3>\n<p>A business can\u2019t function without data, and processes like those outlined above are vitally important. GDPR is not designed to stop businesses using data, but to think more carefully about how they use it and the justification for that use.<\/p>\n<p>The regulation outlines several ways of claiming a lawful basis to use personal data. Getting consent from the owner has historically been the most common. But using this alone can leave a business vulnerable \u2013 it can be withdrawn and gives individuals access to new powers like the right to be forgotten.<\/p>\n<p>A better approach would be, where possible, to identify a legitimate interest as the justification. Is data needed to provide a service or to be able to contact customers? Security procedures like site access could well fall into this category, although this would end once that access is no longer needed and legitimate interest cannot be used to justify the use of biometric data.<\/p>\n<p>The important element is to identify these interests and be able to explain them if asked.<\/p>\n<h3>Getting to grips with GDPR compliance<\/h3>\n<p>The regulation represents a wholesale change in the way businesses must think about and manage the data they use. Very few are getting it 100% right at this stage.<\/p>\n<p>To its credit, the ICO has recognised this and has been careful to play down the rhetoric on crippling fines, instead stating the expectation is to see businesses making progress.<\/p>\n<p>With this in mind, the most important thing at this stage is to be on the road to compliance and to be able to demonstrate the steps taken to meet the requirements that GDPR sets out.<\/p>\n<p>A data audit is the best place to start. Identify what data is collected, where it is stored and, most importantly, whether it is needed. Limiting access to data can also make keeping track of it much easier and reduce the likelihood of human error-related issues. Communication and <a href=\"https:\/\/www.pbctoday.co.uk\/news\/planning-construction-news\/kier-launches-education-programme-to-entice-next-generation-into-construction-industry\/41637\/\">education<\/a> are also fundamental.<\/p>\n<p>Holding training sessions and ensuring employees are aware of any changes to working practices should be top priorities.<\/p>\n<p>A data breach will likely attract the attention of the ICO and human error is by far the most common cause of them. The more that can be done to raise awareness among employees of best practice and clamp down on bad habits, the better.<\/p>\n<p>There is no doubt that progress has been made in the construction industry on GDPR compliance. But there is still time to improve, and ensure that the eye of the regulator focuses elsewhere.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-46014 alignright\" src=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-300x200.jpg\" alt=\"data protection\" width=\"300\" height=\"200\" srcset=\"https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-300x200.jpg 300w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-768x512.jpg 768w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-1024x683.jpg 1024w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-696x464.jpg 696w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-1068x712.jpg 1068w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-630x420.jpg 630w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002-1920x1280.jpg 1920w, https:\/\/www.pbctoday.co.uk\/news\/wp-content\/uploads\/2018\/08\/Matt-Brown-Brabners-002.jpg 2000w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<p><strong>Matt Brown\u00a0<\/strong><\/p>\n<p><strong>Partner and Head of Commercial (Liverpool)<\/strong><\/p>\n<p><strong>Brabners<\/strong><\/p>\n<p>Tel: +44 (0)151 600 3000<\/p>\n<p><a href=\"mailto:matt.brown@brabners.com\">matt.brown@brabners.com<\/a><\/p>\n<p><a href=\"http:\/\/www.brabners.com\">www.brabners.com<\/a><\/p>\n<p>Twitter: <a href=\"http:\/\/www.twitter.com\/BrabnersLLP\">@BrabnersLLP<\/a><\/p>\n<p>LinkedIn: <a href=\"http:\/\/www.linkedin.com\/company\/brabners\">Brabners<\/a><\/p>\n<div class=\"mk-custom-module-container\">\n<\/div>","protected":false},"excerpt":{"rendered":"<p>From site security and supply chains to the growing use of BIM, construction companies are holding \u2013 and sharing \u2013 more information. Matt Brown of independent law firm Brabners examines the implications of the new EU General Data Protection Regulation for the industry. <\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[141293],"tags":[172724,428,977,676,622,574],"stakeholder_rel_tag":[],"contributor_rel_tag":[],"class_list":{"0":"post-46013","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-digital-construction-news","7":"tag-big-data","8":"tag-bim","9":"tag-bim-today-september-2018","10":"tag-construction","11":"tag-cyber-security","12":"tag-data-management"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>GDPR: There is still work to be done in terms of data protection<\/title>\n<meta name=\"description\" content=\"From site security and supply chains to the growing use of BIM, construction companies are holding \u2013 and sharing \u2013 more information. 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