Ideagen Mail Manager

Ideagen Mail Manager empowers businesses to take control of their inbox, transforming email management into a seamless and efficient process

Tailored for professionals in architecture, engineering and construction (AEC) and beyond, this solution integrates directly with Microsoft Outlook, simplifying how emails and attachments are filed, stored and accessed.

Originally developed by Arup in 2003, Ideagen Mail Manager is trusted by over 3,600 businesses and 147,000 users globally. Recognising that emails often contain critical project information, the platform helps eliminate the chaos of overflowing inboxes by introducing intelligent, automated filing and advanced search capabilities. With a few clicks, users can retrieve important emails, ensuring that no valuable data is lost even if a team member leaves the organisation.

Key features:

Seamless email filing:

File emails as you send or receive them, organised into shared folders accessible to your entire team. This promotes better collaboration and ensures everyone has access to vital project communication.

Advanced search functionality:

Locate any email or attachment in seconds using robust search filters such as subject, recipient or date. Even misspelled keywords won’t slow down your search.

Storage optimisation:

Cut down on storage space by eliminating duplicate emails and attachments. Flexibly archive data to local disks, network servers or leading cloud solutions like Microsoft 365, SharePoint or ProjectWise.

Smart predictions:

The system learns your filing habits and suggests locations to store emails, making the entire process faster and more intuitive.

Integration with tools you love:

Extend functionality with seamless integrations into platforms like Procore and leading cloud-storage options, ensuring a smoother workflow and project alignment.

Whether you’re in the office or on the go, Ideagen Mail Manager keeps you productive with its mobile app, enabling filing, organising and searching emails from anywhere. Enhanced collaboration and security features mean critical information is always safeguarded and easily retrievable.

Designed for rapid deployment, Ideagen Mail Manager can be up and running in as little as 24 hours, with free onboarding and exceptional customer support. Enterprises gain peace of mind knowing their data is stored in future-proof formats (.eml and .msg) for long-term accessibility.

By reducing email chaos and streamlining workflows, Ideagen Mail Manager isn’t just a tool for managing emails, but a dependable partner in improving productivity, collaboration and efficiency.

Discover how this powerful solution can transform your email management and help you regain control of your inbox.