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Submitting applications for payment to Bouygues UK, Gtek have embraced Payapps technology. This article explores how Gtek has shifted from a manual, paper-based process for submitting payment applications, to using Payapps for improved predictability of payments and cash flow

It is no secret that when it comes to dealing with payments, the construction industry, generally speaking, faces several challenges. Many organisations find themselves continuing to rely on manual and outdated payment processes – all of which can hinder projects, cause disputes and create a bottleneck for operations on the whole.

But, any form of change needs a catalyst, and for Gtek – one of the UK’s premier groundwork and civil engineering subcontractors – that catalyst was working on a project with Bouygues UK.

Moving away from paper-based processes

With Gtek’s previous manual, paper-based process for submitting payment applications, Gtek employees taking time off or human error in submission of an application could mean payment delays. So when Bouygues UK suggested Gtek use Payapps to improve the speed and accuracy of payment, Gtek’s Head of Business Development, Jim Howe, immediately saw the opportunity.

New and innovative payment applications

Gtek see Payapps as an opportunity to reduce any risk of payment disputes or delays, and to further improve their relationships with clients. “Gtek has always embraced technology, so our initial thoughts on using Payapps was actually a welcome change,” said Jim Howe.

“We have adopted new and innovative methods for several years now, for example, innovative plant and equipment, signing in and out of site systems, and health and safety innovations. The benefits of innovative technology have reduced onsite incidents, improved efficiency, improved organisational techniques, and helped us to remain competitive.

“When another opportunity to improve a back-office function came along, we of course recognised the benefits.”

Collaborative relationships between contractors and suppliers

Payapps offers a single, centralised solution for contractors to submit and receive applications in a consistent format and supports a collaborative relationship between contractors and their suppliers.

Bouygues UK’s Deputy Commercial Director, Fabrice Davis, saw significant improvements in the visibility of the payment process: “I can go into Payapps and see every contract set up in the system and where it’s currently sitting in terms of the workflow. Sorted by each particular site, we have set up workflows for different subcontractors with individual supply chains and approval routes.”

Can Payapps transform your business?

An innovative way of managing the payment process, Payapps allows for a streamlined payment application process for both contractors and subcontractors, removing the manual processing of spreadsheets and helping build collaborative relationships that are so vital to the industry.

Learn more about Gtek’s experience working with Bouygues UK, and access all the content in this case study collection.

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